Connecticut General Statutes/Title 10a/Chapter 185/Section 10a-22n

CGS § 10a-22n. Maintenance of school records.

(a) A private career school shall maintain, preserve and protect, in a manner approved by the commissioner, or the commissioner's designee, all school records including, but not limited to: (1) Student or academic transcripts, including, in a separate file, a duplicate copy of the academic transcript of each student who graduated from such school, and a duplicate copy of the academic transcript of each student enrolled at such school that contains the student's name, address, program of study, length of such program of study, grade point average and courses completed; (2) attendance records or other indicators of student progress; (3) copies of individual enrollment agreements or contracts; (4) evidence of tuition payments; and (5) any other documentation as prescribed by the commissioner.

(b) The commissioner, or the commissioner's designee, may at any time during regular business or school hours, with or without notice, visit a private career school. During such visitation, the commissioner, or the commissioner's designee, may request an officer or director of the school to produce, and shall be provided with immediate access to, such records or information as are required to verify that the school continues to meet the conditions of authorization. If the commissioner determines that such private career school has not maintained, preserved or protected school records in accordance with this section, the commissioner may assess an administrative penalty on such private career school pursuant to section 10a-22i.

(c) If a school ceases to operate as a private career school, it shall (1) immediately transmit all student or academic transcripts, described in subdivision (1) of subsection (a) of this section, to the commissioner, and (2) keep the commissioner advised in writing as to the location and availability of all other student records or shall file all such other student records with the commissioner.

(d) The commissioner shall maintain all records, files and other documents associated with private career schools in a manner consistent with the mission and responsibilities of the Office of Higher Education.

Short History

(P.A. 06-150, S. 15; P.A. 11-48, S. 238; P.A. 17-139, S. 5; P.A. 22-123, S. 23; P.A. 24-81, S. 148.)

Long History

History: P.A. 11-48 amended Subsec. (a) to replace “Commissioner of Higher Education” with “executive director”, “commissioner” with “executive director” and “commissioner's” with “executive director's”, effective July 1, 2011 (Revisor's note: In Subsecs. (b) and (c), “commissioner” and “commissioner's” were changed editorially by the Revisors to “executive director” and “executive director's”, respectively, to conform with changes made by P.A. 11-48, S. 232); P.A. 17-139 amended Subsec. (a)(1) by adding provision re duplicate copies of academic transcripts of graduated students and enrolled students, amended Subsec. (b) by adding provision re administrative penalty, amended Subsec. (c) by adding Subdiv. (1) re immediate transmittal of student or academic transcripts to executive director, designating existing provision re advising executive director of student records or filing records with executive director as Subdiv. (2) and amending same to add references to other student records, and added Subsec. (d) re manner of maintaining all records, files and other documents, effective July 1, 2017; P.A. 22-123 changed “private occupational school” to “private career school” throughout, effective July 1, 2022; P.A. 24-81 replaced references to executive director of the Office of Higher Education with Commissioner of Higher Education, effective May 30, 2024.

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